Task Calendar
The Task Calendar in Olqan provides a comprehensive view of all tasks scheduled over time, enabling users to manage deadlines and prioritize workload efficiently. It offers multiple viewing options and advanced filtering to facilitate organized task planning and time management.
Accessing the Task Calendar
- Navigation
- Go to Project Management from the main menu.
- Select Tasks and switch to the Task Calendar view.
- Overview of Task Calendar
- The calendar displays tasks scheduled across days, weeks, and months.
- Each task is shown with:
- Task Title – Descriptive name of the task.
- Status Indicator – Colored dot to indicate task priority or status:
- Red for high priority or overdue tasks.
- Yellow for medium priority.
- Green for completed tasks.
- All-Day Tag – Indicates if the task spans the entire day.
Viewing and Navigating the Calendar
- Date Navigation
- Navigate through dates using the Arrow Buttons at the top of the calendar.
- Click Today to quickly jump back to the current date.
- Viewing Modes
- Toggle between different views to customize the display:
- Month View – Displays tasks for the entire month.
- Week View – Shows tasks organized by week.
- Day View – Focuses on tasks scheduled for a single day.
- List View – Lists tasks chronologically for easier tracking.
- Toggle between different views to customize the display:
- Task Details
- Hover over a task to view additional details, including:
- Task description.
- Associated project.
- Assigned team members.
- Due date and time.
- Hover over a task to view additional details, including:
Managing Tasks on the Calendar
- Adding a New Task
- Click on the Add Task button at the top of the calendar.
- This redirects to the task creation form where users can enter:
- Title – Name of the task.
- Category – Task category for better classification.
- Start Date and Due Date – Date and time scheduling.
- Assigned To – Team members responsible for the task.
- Description – Detailed explanation of the task.
- Task Status and Priority
- Task statuses are visually represented by colored dots:
- Red – High priority or overdue.
- Yellow – Medium priority.
- Green – Completed tasks.
- Priority labels provide immediate insights into task urgency.
- Task statuses are visually represented by colored dots:
Filtering and Searching Tasks
- Advanced Filtering
- Use the Filters option to sort tasks by:
- Status – Hide or show completed tasks.
- Project – Filter tasks linked to a specific project.
- Date Range – View tasks within a particular time frame.
- Use the Filters option to sort tasks by:
- Search Functionality
- Use the Search Bar to find tasks by entering keywords related to:
- Task title.
- Project name.
- Assigned team members.
- Use the Search Bar to find tasks by entering keywords related to:
- Hide Completed Tasks
- Toggle the Hide Completed Tasks option to declutter the calendar view and focus on pending or ongoing tasks.
Exporting and Reporting
- Exporting Calendar Data
- Click on the Export button to download the current task calendar in Excel format.
- This is useful for offline reporting, analysis, or sharing schedules with team members or stakeholders.
- Integration with Reporting Module
- The Task Calendar integrates with the reporting module, enabling users to:
- Track task completion rates.
- Monitor time management and resource allocation.
- Analyze productivity trends over time.
- The Task Calendar integrates with the reporting module, enabling users to:
Key Features and Benefits
- Comprehensive Time Management: The calendar view offers a holistic perspective on all scheduled tasks, allowing for better time management and deadline adherence.
- Multiple Viewing Modes: Users can switch between month, week, day, and list views for flexible task tracking.
- Visual Priority Indicators: Color-coded priority and status indicators help prioritize work and identify critical tasks at a glance.
- Advanced Filtering and Search: Enhanced filtering and search capabilities ensure users can quickly locate tasks and view relevant schedules.
The Task Calendar is a powerful scheduling tool in Olqan that facilitates organized task planning, effective time management, and improved team productivity, making it an essential component of project management.